Meeting Request Email

Use this meeting request email template to ask for a meeting in a clear and respectful way.

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CategoryEmail Templates Reading time1 minute Last updatedJune 2026

This template is for general informational use and should be customized for your situation. It is not legal, financial, employment, housing, or school advice.

[Date]

[Your Name]
[Your Address]
[City, State, ZIP Code]

Dear [Recipient],

Hello,

I would like to schedule a meeting to discuss [Topic].

Please let me know what times work best for you, and I will do my best to accommodate your schedule.

Thank you.

Sincerely,
[Your Name]

What is a meeting request email?

A meeting request email is a written message used to communicate a specific request, notice, explanation, or response. The goal is to be clear, respectful, and easy to understand.

When should you use it?

Following up professionally
Making a request by email
Keeping communication brief and polished

Tips for writing this letter

Use a clear subject line.
Keep the message short and easy to scan.
End with a clear next step.

Frequently asked questions

Can I edit this template?

Yes. Select Edit Letter to customize the plain-text draft before copying or printing.

Should I keep it short?

In most cases, yes. A clear, respectful message is usually better than a long explanation.

Can I send it by email?

Usually yes, unless the recipient specifically requires a printed, mailed, or signed copy.