Follow-Up Email

Use this follow-up email template to politely check in after a meeting, application, or request.

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CategoryEmail Templates Reading time1 minute Last updatedJune 2026

This template is for general informational use and should be customized for your situation. It is not legal, financial, employment, housing, or school advice.

[Date]

[Your Name]
[Your Address]
[City, State, ZIP Code]

Dear [Recipient],

Hello,

I wanted to follow up on [Topic or Request].

Please let me know when you have a chance to review it or if there is anything else you need from me.

Thank you.

Sincerely,
[Your Name]

What is a follow-up email?

A follow-up email is a written message used to communicate a specific request, notice, explanation, or response. The goal is to be clear, respectful, and easy to understand.

When should you use it?

Following up professionally
Making a request by email
Keeping communication brief and polished

Tips for writing this letter

Use a clear subject line.
Keep the message short and easy to scan.
End with a clear next step.

Frequently asked questions

Can I edit this template?

Yes. Select Edit Letter to customize the plain-text draft before copying or printing.

Should I keep it short?

In most cases, yes. A clear, respectful message is usually better than a long explanation.

Can I send it by email?

Usually yes, unless the recipient specifically requires a printed, mailed, or signed copy.