Retirement Letter

Use this retirement letter template to formally notify your employer of your planned retirement.

Free templateCopy-readyPrintable

CategoryWork Reading time1 minute Last updatedJune 2026

This template is for general informational use and should be customized for your situation. It is not legal, financial, employment, housing, or school advice.

[Date]

[Your Name]
[Your Address]
[City, State, ZIP Code]

Dear [Recipient],

I am writing to let you know that I plan to retire from my position as [Your Position] at [Company Name], effective [Retirement Date].

I am grateful for the opportunities, relationships, and experiences I have had during my time here.

I will do my best to help with the transition before my retirement date.

Sincerely,
[Your Name]

What is a retirement letter?

A retirement letter helps you communicate clearly without overexplaining. Use it as a starting point, then adjust the details so it sounds like you.

When should you use it?

Changing jobs
Requesting a workplace change
Keeping communication professional

Tips for writing this letter

Keep your tone professional and respectful.
Include the most important date, request, or next step.
Avoid unnecessary personal details.

Frequently asked questions

Can I edit this template?

Yes. Select Edit Letter to customize the plain-text draft before copying or printing.

Should I keep it short?

In most cases, yes. A clear, respectful message is usually better than a long explanation.

Can I send it by email?

Usually yes, unless the recipient specifically requires a printed, mailed, or signed copy.